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The Chartwood Community Association, Inc.
By Laws
(As Amended September 2000; Previously Amended October 1970)
Article I - Name and Purpose
- This association shall be known as THE CHARTWOOD COMMUNITY ASSOCIATION,
INC. hereinafter referred to as the "Association," a body
corporate operating under the Laws of the State of Maryland (recorded
December 15, 1967 in Liber MSH 42, Folio 556).
- The purpose of this Association shall be to further the community
interests of its members, by representing the community interests as a
single voice, by cooperating with neighboring organizations regarding
subjects of mutual interest, by encouraging the enforcement of local
restrictions by promoting community social and athletic activities, and by
taking whatever action is deemed necessary by the Association to protect the
property and general welfare of the community. The Association shall be a
nonprofit nonpolitical corporation. There shall be no capital stock isssued.
Article II - Membership
- Any owner of property within the communities designated as the
subdivisions of "Chartwood on Benfield Road" (Plat of "Wockenfuss
Property" and "Kearney Manor" plus property owned by Lawrence
A. Acree - Liber 1418, Folio 1), shall be eligible for membership in this
Association.
- Any eligible person may become a member in good standing of this
Association by paying one year's dues in advance. A member in good standing
retains that status until dues are more than six (6) months in arrears.
After the status of member in good standing is lost to non-payment of dues,
that status can be regained by payment of one full year's dues for the
current year.
- When an eligible person becomes a member in good standing, the status of
member in good standing is extended to and includes his entire family living
together as a single unit. (The word "family" is limited to the
husband and wife and unmarried children of legal age and does not extend to
other relatives residing in the same household.) Each member of the family
living together as a single unit, to whom the status of member in good
standing has been extended, is entitled to one vote.
Article III - Dues
The dues of this Association are twenty-five Dollars ($25.00) per year, due
and payable on or before each annual meeting. There will be an additional
one-time assessment of twenty-five Dollars ($25.000) for community improvements
assessed for the fiscal year 2001 (total moneys due for year 2001 is Fifty
Dollars ($50.00) which includes the assessment. Dues for new persons in the
communities of this Association who have not previously been members in good
standing and who desire that status during a current year will be prorated on a
one-third year basis for the remaining portion of the current year.
Article IV - Officers and Board of Governors
- The officers of the Association shall consist of a President, Vice
President, Treasurer, and Secretary, all of whom must be members in good
standing of the Association.
- The Board of Governors shall consist of the above four (4)
officers, the immediate Past President, together with five (5) members
elected by the Association (Board of Governors).
- In the event of death, resignation, or removal from office of any Board
member or officer, except the President, a successor shall be appointed by a
majority vote of the Board of Governors at the earliest date, to serve until
the next annual meeting, at which time a successor will be elected for a new
two-year term.
- The President shall preside at all meetings of the
Association and of the Board of Governors, and shall appoint all committees
subject to the approval of the Board of Governors. The President shall
submit a report at the annual meeting of the Association, giving a resume of
the year's work. he shall cast a vote in general meetings of the Association
only in case of a tie, but shall vote at all times in meetings of the Board
of Governors. He shall be custodian of official records of the Association.
- The Vice President shall render the President any assistance
that may be deemed necessary by the President. In case of absence or
disability of the President, the Vice President shall have power to perform
all of the duties of the President and, when so acting, shall have the
powers of the President. In absence of both, the presiding officer shall be
the Treasurer, and in his absence, the Secretary.
- The Treasurer shall:
a. Pay all expenses of the Association as authorized by the Board of
Governors. He shall maintain a checking account, and each check requires
signature of the Treasurer and either the President, or Vice President. He
shall keep a list of membership, receive dues, and receive and safely keep
all funds paid into the Association and all receipts and securities of the
ASociation in a depository designated by the Board of Governors (presently
The Farmers National Bank of Annapolis.
b. Sumbit a financial report at each regular meeting, and also at any time
such report may be requested by the Boad of Governors.
c. Have the authority to spend up to and including twenty-five dollars
($25.00) on behalf of the Asociation in the event of an emergency, without
prior authorization of the Board of Governors.
d. Be custodian of all money and all other personal property that the
Association may possess.
- The Secretary Shall:
a. Keep minutes of the proceedings of all Association and Board of Governors
meetings and an accurate roll of the membership present at each meeting.
b. Attend to all correspondence of the Association and advise the membership
in writing of all regular meetings at least ten (10) days in advance
thereof.
c. Publish annual listing of "eligible members," including
addresses and telephone numbers.
d. Have the power to appoint an Assistant Secretary, subject to the approval
of the Board of Governors.
- The Board of Governors shall have full power to transact all
business of the Association, which may arise and require action at any time
other than tat the regular or special meetings of the Association.
a. Transaction of Association business in the following categories may be
accomplished by a majority vote of the total Board:
(1) To consider and investigate suggestion and complaints filed by any
member of this Association concerning the welfare of the Chartwood area
and its bordering areas.
(2) To recommend and take action to action to accomplish the purpose of
this Association.
(3) To take action in any matter, which shall, from time to time, be
referred to it by the Association at any meeting.
(4) To approve expenditures of the Association in an amount not in
excess of fifty dollars ($50.00), as incurred.
b. The transaction of Association business in the following category can
only be accomplished by a two-thirds' vote of the total Board:
(1) To approve expenditures of the Association in an amount in excess of
Fifty Dollars ($50.00), as incurred; provides, however, that expenditures or
obligations exceeding the net current assets of the Association can only be
approved by the Association membership at the regular or any special meeting
of the Association, except that undertakings by the Board of Governors for
obligations in excess of the net assets of the Association, but not more
than Four Hundred ($400.00) in excess thereof, directly relatiAng to
Association dances, picnics, and such other activities which are primarily
for the recreation and entertainment of the Association as a whole, may be
transacted without the approval of the Association membership.
Article V - Removal from Office
Any officer of the Association or any member of the Board of Governors may be
removed from office for just cause at any regular meetings by a two-thirds vote
of the members of the Association in good standing present and voting, provided
that such officer or Board member shall have been notified in writing of such
charges not less than thirty (30) days prior to such meeting, in order to
prepare defense to such charge. Such accused officer or Board member shall have
the right to appear in defense of such charge at said meeting.
Article VI - Nominations and Elections
- The election of officers and members of the Board of Governors shall take
place at the annual meeting of each year.
- Voting at all elections shall be by members in good standing.
- a. Nominations for all offices shall be accepted from a Nominating
Committee constituted under Article IX, paragraph 1
b. Nominations shall be published and distributed to the general membership
at least five (5) days before the annual meeting.
c. Nominations shall also be accepted from the floor at the annual meeting.
- If no nominee wins by simple majority of the votes cast, the two
candidates receiving the highest number of the otes cast must again be voted
upon by the Association. Any voting resulting in a tie shall be settled by
the present Board of Governors.
- Each office, except the Board of Governors, shall be voted upon
separately.
- All candidates for any office have the right to vote if present.
- No one shall be eligible to hold office unless he be a member of this
Association in good standing
.
- a. The board of Governors shall be elected for a two-year term. The number
of Governors fixed by the Charter may be changed to any number from time to
time, by the vote of the membership.
b. It is the intent that the Governors be chosen to geographically represent
the community as equally as possible.
- No officer shall succeed himself. A member elected to the Board of
Governors may not serve successive two-year terms; however, a Governor may
be elected as an officer for a one year term immediately following his
two-year term as Governor.
Article VII - Meetings
- The regular meeting of this Association shall consist of an annual meeting
to be held during the month of September or October.
- The Board of Governors shall meet on a date agreed upon by the current
Board of Governors, at the call of the President.
- Special Association meetings shall be held at the call of the President or
the Board of Governors, or upon written request to the Secretary of at least
ten (10) members in good standing; provided, however, that the purpose of
the meeting shall be stated in said request, and in addition thereto such
written request shall be sent to each member of the Association by the
Secretary giving notice within at least twenty-four (24) hours.
- Voting by proxy is permissible, but only through authorization given in
writing.
Article VIII - Quorum
- Fifteen (15) members or ten per cent (10%) of the membership, whichever is
greater shall constitute a quorum oat any regular or special meeting of this
Association. These members must be in good standing.
- A majority of the members of the Board of Governors shall constitute a
quorum at any regular or special meetings of the Board of Governors of this
Association.
Article IX - Committees
- The following annual committees, each having its own chairman and composed
of members in good standing, shall be appointed by the President, subject to
approval by the Board of Governors.
a. An Auditing Committee of not less than two (2) members
shall be appointed to examine the books of the Association within thirty
(30) days prior to the annual meeting, and report with respect thereto at
the annual meeting.
b. The Nominating Committee shall consist of not less than
five (5) members. It shall be the duty of this committee to nominate a slate
of candidates for election as officers and members of the Board of
Governors, to be presented at the annual meeting of the association.
c. A Membership and Dues Committee consisting of not less than
two (2) members will have as its duries the following:
(1) Contact prospective new members.
(2) Greet and welcome new members and deliver to each a copy of the
Bylaws of the Association.
(3) Collect dues and issue receipts for same.
(4) Maintain a record of names of paid-up members with their addresses
and phone numbers, and supply the Treasurer with a written copy of same.
(5) Follow up inactive and nonmembers to encourage participation and
membership in the Association.
d. A Zoning Committee with the duties of the members to be
the following:
(1) Maintain vigilance with respect to zoning, land restrictions, and
civil government activities in our area.
(2) Develop and coordinate plans for general community improvements of
a civic nature, as needed.
(3) Represent the Association in any organization of community
associations.
- The Board of Governors may provide for and authorize such other standing
or special committees of one or more members as it deems desirable or
necessary, and discontinue or dissolve same at its pleasure. Each such
committee shall have such power and perform such duties not inconsistent
with law, as may be assigned to it by the Board of Governors. The President
shall also from time to time establish such committees as he shall deem
necessary to the successful operation of the Association, such as:
a. Social Committee
b. Youth Committee
c. Recreation Committee
d. Civil Defense and Welfare
e. Etceteras
- The chairman of any committee, standing or special, shall be wholly
responsible for the receiving, disbursing, and accounting of any monies
pertaining to his committee, within the framework of the Bylaws of this
Association.
- Each committee shall be headed by a chairman who shall be appointed by the
President, subject to the approval of the Board of Governors. Each chairman
may in turn select his own respective members, except in the case of the
Nomination Committee, the entire membership of which shall be selected by
the Board of Governors. In the event of a vacancy in the chairmanship of a
committee, it shall be filled by appointment by the President.
Article X - Order of Business
- This suggested order of business at any regular or special meeting of the
Association is as follows:
a. Call to order.
b. Roll call.
c. Reading of minutes.
d. Reports of officers.
e. Report of Board of Governors.
f. Report of committees.
g. Nominations and election of officers and members of the Board of
Governors.
h. Unfinished business.
i. New business.
j. Adjournment.
- Unless otherwise heretofore specifically provided, "Robert's Rule of
Order Revised" shall govern the conduct of all meetings.
Article XI - Association Property
- By deed April 11, 1968 and recorded in Liber 2202, Page 407, this
Association gained fee simple title (subject to restrictions appearing in
deed) to approximately 1.6 acres, bounding on both Faircastle Avenue and
Wellerburn Avenue. This property appears in Plat No. 1860, Plat Book 33,
Folio 1085 and is described thereon as "Recreational Area."
Article XII - Amendments
- Amendments and additions to these Bylaws must be submitted in writing to
the Board of Governors at least thirty (30) days prior to any regular or
special meeting of the Association. The Board of Governors shall cause a
copy of the proposed amendment to be sent to each member at least five (5)
days prior to the next meeting of the Association. The proposed amendment
shall then be read and voted upon at the meeting of the Association, and a
two-thirds' vote of the members present and voting shall be necessary for
its adoption.
This is a copy of the original October 1970 document
including amendments from September 2000. Original copies with signatures are on
file.
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